The Slice

3 Different Ways to Record a Zoom Meeting With Audio

January 20, 2023

You know you want to record your Zoom meeting, and you know that the audio is an essential aspect of the content. How can you go about doing this, though? Let's look at what your options are whether you want to record on a Mac, Windows PC, or mobile device.

There are tons of occasions where you might want to record a Zoom meeting– maybe you want to capture the meeting for a team member who can't be in attendance, record a team celebration, or transform a live webinar into a product that can be viewed anytime, anywhere.

You know you want to record your Zoom meeting, and you know that the audio is an essential aspect of the content. How can you go about doing this, though?

One of the most obvious answers is using the built-in feature on Zoom that allows for local recording. If you have a paid account, you can also use the cloud recording function.

What if you want to record a meeting and you aren't the host, though? Or what if you'd prefer to use a separate app or software? Let's look at what your options are whether you want to record on a Mac, Windows PC, or mobile device.

3 Ways to Record a Zoom Meeting With Audio

Whether you want to record an important meeting, a webinar, or a team celebration, you will likely encounter a time when you want to record and save a Zoom meeting so that you or others can watch it later.

After all, doesn't your team want to have a souvenir from their Zoom party? Or perhaps they want to review their most recent live trivia event in order to prepare for the next cutthroat competition. A recording of the event can be a wonderful way to keep memories alive and further encourage team bonding.

The first method we're going to discuss is using the built-in tool that comes with Zoom. This feature allows you to record the video and audio of a meeting while also informing the participants that the meeting is being recorded.

The other methods we'll take a look at are third-party screen recording tools you can use to capture both video and audio from your meeting. Let's dive in to help you find the solution that will work best for you!

1. Use Zoom's Built-In Tool

Both free and paid subscribers have access to the local recording tool offered by Zoom. The "local" in local recording means that the video and audio can be recorded locally to a computer.

There are many options when setting up your local recordings, and the final product can include timestamps, separate audio tracks for each participant, participant names, and more.

Once you have recorded a Zoom meeting, it doesn't have to sit gathering dust on your computer for the rest of eternity. You can upload it to a streaming service like YouTube or Vimeo if you so choose, or you can upload it to Google Drive, Dropbox, or another file storage service.

If you recorded a meeting, but it got lost in the abyss of your computer, don't fret. You'll simply need to look in your system's default Zoom recording folder.

You can use the Zoom local recording feature on the Windows, macOS, or Linux Zoom desktop client. Local recording isn't available on iPad, iOS, or Android devices. However, paid accounts have access to a cloud recording feature and the Zoom mobile app.

If you want to enable local recording on the Zoom desktop client, you can do so for all users in an account, for a group of users, or for your own use. Hosts have the option to give participants permission to use the local recording feature.

If you have the paid version of Zoom, the cloud recording function is automatically enabled and will record the video, audio, and chat text. They can then either be streamed from a browser or downloaded to a computer.

There's also an option to assign recording privileges to a participant. You can take care of this in the Participants option from the main Zoom screen as the host. You can also disable this ability if you'd like, which will send a notification to the participant.

For full instructions on how to use the various features of the Zoom local recording function, their how-to guide is the most up-to-date resource.

Are you looking for ways to start off your next meeting that help everyone loosen up and get engaged right off the bat? Check out this list of icebreaker games that will take your Zoom meeting to the next level.

2. Use the QuickTime Player

If you're using a Mac and you want to record your Zoom meeting with audio, you can use the QuickTime Player on your computer.

In order to do this, you'll want to open QuickTime Player in your application folder and navigate to the menu bar. First, choose File and then New Screen Recording.

You'll then want to select Options to choose the microphone you want to use to record the audio. Finally, choose Record. At this point, QuickTime Player will be recording your screen and audio. You have the choice to only record part of your screen if you want to.

3. Use VLC Media Player

VLC Media Player (usually referred to as simply VLC) is a free cross-platform media player software that you can use on either Mac or Windows to record your Zoom meeting with audio via its screen-capturing tools.

Once you've opened VLC, you'll want to select the Media menu and choose Open Capture Device. From there, you'll use the Capture Mode drop-down menu to select Desktop.

You have the option to set your preferred frame rate in the box right next to the Desired Frame Rate option.

Now, look to the bottom of the window and click on the arrow that is right next to the play button. From here, choose the Convert option in order to change the output format of the Video from the Profile menu, or choose where you want the file to be saved on the hard drive.

Finally, you'll want to click the Start button, which will begin screen capturing. When the meeting or event is over, you can simply press the Stop button.

Other Third-Party Options For Recording Zoom Meetings

Since the QuickTime Player and the VLC Media Player are both well-known pieces of software that are freely accessible, we've listed these options in our top three ways to record a Zoom meeting with audio. However, there are many other third-party services you can use to record Zoom events, so let's do a quick overview of the other available choices.

If you're recording your Zoom meeting on a Mac, you could also use:

  • OBS Studio

  • Screencast-o-Matic

  • Icecream Screen Recorder

  • EaseUS RecExperts

  • DemoCreator

For Windows computers, you can use these programs to record your Zoom meeting:

  • OBS Studio

  • ShareX

  • Screencast-o-Matic

  • Bandicam

  • Icecream Screen Recorder

  • Windows 11 Game Bar

  • EaseUS RecExperts

  • DemoCreator

Using an iOS device to record with audio? There is a built-in screen reader that you can use on iPhones and iPads, or you can use an app like AZ Screen Recorder or Mobizen Screen Recorder. For Android, options include AZ Screen Recorder and Icecream Screen Recorder.

You can also use several browser-based screen recorders, including Apowersoft Free Online Screen Recorder, Movavi Screen Recorder for Chrome, and Nimbus Capture (Chrome or Firefox.)

If you and your team are constantly attending back-to-back virtual meetings, it's important to be aware of the potential for Zoom fatigue. It's possible that the sluggishness of your typically energized and upbeat team results from too much time on-camera and in front of the computer.

The Importance of Disclosure

When you're going to be recording a Zoom event, you'll want to notify all of your participants that you will be recording video and audio. When you're using the built-in feature on Zoom, the attendees will be notified that they are being recorded, and you can even set it up, so consenting to being recorded is a prerequisite to being allowed to attend the meeting.

Even though Zoom will tell people they are being recorded, it's still a good idea to verbally pass this information along. In some US states and countries, it's illegal to record people without their permission. When you're dealing with remote teams or a distributed group of attendees around the world, it's safe to assume that notifying individuals isn't just a courtesy but a legal requirement in some of their locations.

Recording a Zoom Meeting FAQ

Is your head still burning with unanswered questions about recording your Zoom meeting?

Never fear. Let's answer some frequently asked questions about the topic to ensure you've got all of the information you need.

Can You Record a Zoom Meeting as a Participant?

You can use the built-in Zoom recording feature if the host has given you recording permission through Zoom. Depending on your reason for recording, you could choose to ask the host for permission to record. If permission hasn't been granted to you, the Zoom desktop client won't allow you to record.

That being said, there are a number of third-party apps and software you can use– including the ones we've listed above– in order to record the meeting as a participant.

Is It Legal to Record Zoom Meetings With Audio?

Once you start thinking about recording your Zoom meetings or events, a question might cross your mind: Is this legal?

In general, meeting hosts should let their attendees know if they are planning on recording a meeting. This can either happen in advance of the meeting or right as the meeting begins.

When using the built-in feature on Zoom, the attendees that are present will be notified when the meeting begins if the recording function is enabled.

At the same time, it's still a good idea for meeting hosts to also verbally mention the fact that the meeting is being recorded in order to cover all their bases. There's even a feature when using the built-in Zoom recorder that lets hosts choose to explicitly require consent from attendees before recording can occur. That said, anyone who doesn't consent to being recorded won't be allowed access to the meeting.

It's also typically a good idea to communicate with attendees about how the recording will be used and shared after the meeting or event is over. Depending on the type of event, you could give the option to people who would rather not be recorded to attend without video or audio and participate via the chat window.

Is it legally required to notify people that you are recording, though? Do they have to give their consent in order for it to be legal, or is this just something that is considered polite?

The answer to this question depends on what state or country you (and your participants) are in. Some US states are "two-party" or "all-party" consent states. This usually means that both or all of the parties that are involved need to give permission in order for recording to occur.

Considering that people might be signing into your meeting, webinar, or event from all around the world, it's best to assume that the "all party" consent rules apply in order to cover all of your bases.

Is Something Missing From Your Zoom Meetings?

You've prepared extensively, you've cleaned your desk, and the picture on your wall in view of the camera is hanging straight as an arrow. All of your attendees have been informed that the meeting will be recorded and have given their consent. You have a clear agenda that everyone has signed off on, and you're brimming with ideas to share with the team.

What more could you possibly need?

Well, we don't mean to be Debbie Downers, but there does appear to be one thing missing from your list.

What is that, you ask?


Sure, you can hold a meeting without pizza, and things will probably go fine. But if you're honest with yourself, which sounds better: a meeting with pizza or a meeting without pizza?

The answer is obvious. If you're worried about how the heck you're supposed to send pizza to every one of your attendees around the world at the exact same time, we've got you covered there, too.

At PizzaTime, we don't just offer a bunch of really fun virtual activities for your team to participate in. We also do all the heavy lifting when it comes to throwing a pizza party for your remote team or event. If your team has been suffering from pizza deficiency, it might be time to get your order in.

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